Application Process & Forms

A person shall apply for registration by submitting an application, in the form and manner approved by Council, to the Registrar along with the required application fee and documentation.  See the details below to determine which form to submit.

See Chart:  Membership Processes Overview

NEW MEMBERS

Applicants for new membership in the OPFA will apply for either Student membership or Provisional membership.

See Chart 1 for New Membership Processes

Student Membership - Only current students enrolled in forestry-related, post-secondary institutions may apply for Student Membership (download Student Application Form).

Provisional Membership - All other applicants for new membership must apply for Provisional membership (download Provisional Application Form) and see instructions below.  Provisional Membership continues while the remaining membership requirements for Full or Associate Membership are being fulfilled.    Provisional membership, under the supervision or mentorship of an OPFA member, is required while attaining 18 months of progressive, post-graduate, professional forestry experience.  Subject to the approval of the OPFA Registration Committee, mentored professional forestry experience prior to obtaining Provisional Membership may be considered.  Professional foresters licensed in jurisdictions, other than Ontario, are accepted as supervisors or mentors for relevant experience gained while outside of Ontario.  See Criteria for Relevant Experience for more information.

Honourary Members are selected by the Council, and a person cannot apply for that category of Membership. 

EXISTING MEMBERS

Provisional Membership continues while the remaining membership requirements for Full or Associate Membership are being fulfilled.  Graduates from a Canadian Forestry Accrediatation Board (CFAB) accredited forestry program will undergo the "Accredited Graduate Process" (AGP) towards Full membership (list of currently accredited programs, list of previously accredited programs).  All other applicants will undergo the "Credential Assessment Process" (CAP) towards Full or Associate membership.

See Chart 2 on Membership Processes for Provisional Members and, the Chart 3 on Membership Processes after CAP Assessment for more information.

Only Full members or Associate members can apply for Inactive, Non-Resident or Life memberships.

How to Apply For Provisional Membership:   Submit a completed Provisional Membership Application Form, the application fee, and resume / curriculim vitae to the OPFA office.  Also arrange for your academic transcript(s) to be sent to the OPFA office directly from your academic institution. Transcripts are not required for approval for Provisional membership but are required for final approval for Full membership.  When complete, this application material will be considered by the Registration Committee at their next regularly scheduled meeting, and will usually result in approval as a Provisional Member while you complete the remaining requirements for Full or Associate Membership.

Completed application packages must be received 2 weeks prior to the Registration Committee meeting date.

All applications must be approved by OPFA’s Registration Committee.  The Registration Committee meets approximately every 2 months.  The candidate will be informed via email when their application is ready for review.  Decisions of the Registration Committee will be communicated usually within 2 weeks of the meeting date.  Any further requirements for membership will be communicated at that time.  When all requirements are met, the Membership Package is prepared and should be received by the new member in approximately 3 to 4 weeks.

Upcoming Registration Committee Meeting Dates:

  • October 13, 2016-deadline for submissions is September 29
  • December 8, 2016-deadline for submissions is November 24
  • February 10, 2017-deadline for submissions is January 27
  • April 6, 2017-deadline for submissions is March 23
  • June 8, 2017-deadline for submissions is May 25
  • August 10, 2017-deadline for submissions is July 27
  • October 12, 2017-deadline for submissions is September 28
  • December 8, 2017-deadline for submissions is November 24

Download the Form:

Click on the Form you would like to download in Adobe Acrobat PDF format.

 Credential Assessment Process (CAP) Information and Forms:  (only required for those undergoing the CAP assessment)

 Please email the OPFA Registrar (registrar@opfa.ca) for any questions regarding the CAP process.

Candidate Responsibilities

  • Ensure all materials are received by OPFA.  The standards for membership can be found at Membership Standards by category of membership.

  • All materials must be received by the OPFA office at least 14 days prior to the Registration Committee meeting date.

  • Meet requirements deemed necessary by the Registration Committee which may include, but is not limited to, reporting that they have completed a Personal Practice Focus and Learning Plan as outlined in the Competency Support Guide, and successfully completing the OPFA Ontario Forest Policy & Administration exam.

  • When approved for membership, promptly pay membership fees, which will be prorated from the approval date.

Document Retention

  • OPFA retains all submitted documents.  OPFA keeps records for current and past members indefinitely. 

  • The Association will keep all documents, but will work with the applicant/member to return original documents where the applicant/member submits a written request to the OPFA office and provides good reason for the request. 

  • The OPFA will retain a certified copy for our file, any costs for which are the responsibility of the applicant/member.

Alternatives to Registration Requirements

There are no alternatives to registration requirements at this time, however, the Registrar can work with the applicant if they are unable to meet the application documentation requirements.  Applicants that did not graduate from accredited forestry programs, after undergoing the Credential Assessment Process, may continue to fulfill Full membership requirements, or may alternately choose to meet Associate membership requirements.

Registration Reconsideration and Appeals Processes

An applicant may request that the Registration Committee reconsider its decision.  Any request for reconsideration must be received in writing by the OPFA within 60 days of the applicant being notified of the decision.  If the applicant remains unsatisfied after the reconsideration, the applicant may appeal in writing to OPFA’S Registration Appeal Committee within 30 days of the Registration Committee’s reconsideration decision.

For more detailed information refer to Article 11.36 of the By-laws or go the section Reconsideration and Appeal.

How long does the application process take?

The length of the application process varies by the category of membership being requested, and will vary for each applicant.  See the applicable table below for estimated times based on the requested membership category and educational background of the applicant: 

New Full Member Applicants from Accredited Programs

Estimated Timeframe

  • Receipt of applicant’s initial inquiry
  • Application package and instructions sent

1 week

  • Provisional Member application package received from applicant. 

determined by applicant

  • Application considered by Registration Committee at next scheduled meeting (held approximately every two months).

1 week – 2 months

  • Applicant informed of Registration Committee decision.

2 - 3 weeks

  • Applicant fulfills any outstanding membership requirements for Full Membership.
  • Applicant passes Ontario Forest Policy and Administration exam (if applicant not accredited in Ontario). 

determined by applicant

  • Consideration by Registration Committee at next scheduled meeting.

1 week – 2 months

  • Applicant informed of Registration Committee decision.

2 - 3 weeks

  • Applicant approved for a certificate of registration as a Registered Professional Forester when all requirements have been met.
  • Membership package provided to new member when all requirements have been met.

1 month

 

 

 

New Full Member Applicants from Canadian Non-Accredited Programs or Internationally Trained Applicants

Estimated Timeframe

  • Receipt of applicant’s initial inquiry
  • Application package and instructions sent

1 week

  • Applicant submits complete application package to Registrar. 
  • Deadlines for portfolio material to be submitted to the OPFA Registrar, prior to national Credential Assessment Process (CAP) are March 1, June 1, Sept. 1, and Dec. 1 annually (one month prior to start of national CAP assessment).  Assessment occurs usually with 3 months following the deadline.

determined by applicant

  • Applicants are informed of the results of the assessment by the OPFA Registrar.

3 - 4 weeks after assessment

  • Applicant and Registrar develop Action Plan to fill identified gaps. 
  • Action Plan reviewed by Registration Committee

 1 week – 2 months

  • Applicant fills identified competency gaps and notifies Registrar.
  • Applicant passes Ontario Forest Policy and Administration exam (if applicant not accredited in Ontario). 

 

determined by applicant

  • Consideration at next scheduled Registration Committee meeting

1 week – 2 months

  • Applicant notified of Registration Committee decision

2 - 3 weeks

  • Registration materials sent to applicant when all requirements have been met.

1 month

 

 

Applicants not meeting all Full Member requirements may be considered for Associate Membership and may qualify for a limited scope of practice and limited geographic area in which to practise.

See New Associate Member Applicants

 

 

 

New Associate Member Applicants

(after CAP assessment - see above)

Estimated Timeframe

  • Receipt of applicant’s initial inquiry
  • Application package and instructions sent, including requirements following the Credential Assessment Process results (above).

1 week

  • Applicant submits complete application package to Registrar. 

determined by applicant

  • Application considered by Registration Committee at next scheduled meeting (held approximately every two months).

1 week – 2 months

  • Applicant notified of Registration Committee decision

2 - 3 weeks

  • Applicant fulfills any outstanding membership requirements for Associate Membership.
  • Applicant passes Ontario Forest Policy and Administration exam.

 

determined by applicant

  • Consideration by Registration Committee at next scheduled meeting.

1 week – 2 months

  • Applicant informed of Registration Committee decision.

2 - 3 weeks

  • Registration materials sent to applicant when all requirements have been met.

1 month

 

 

 

Nationally Registered Professional Forester Applicants

(Interprovincial Full Member Transfers)

Estimated Timeframe

  • Receipt of applicant’s initial inquiry.
  • Transfer request and registration instructions sent.

1 week

  • Receipt of applicant registration package and fee.
  • Confirmation of Good Standing from provincial professional forestry regulatory body.

 

determined by applicant

 

  • Consideration at next scheduled Registration Committee meeting.

1 week – 2 months

  • Applicant notified of Registration Committee decision

2-3 weeks

  • Registration materials sent to applicant when all requirements have been met.

1 month

  • (Transferred) Member passes Ontario Forest Policy and Administration exam.

within 6 months of approval of transfer

 

 

 

New Student Member Applicants

Estimated Timeframe

  • Receipt of applicant’s completed student application form
  • Consideration at next scheduled Registration Committee meeting.

 

1 week – 2 months

  • Applicant notified of Registration Committee decision

2-3 weeks

  • Registration materials sent to applicants approved as Student members

1 month